Virtual Legal Support Assistant ("New Matter Intake")

GRSM’s Virtual Legal Support Assistant (“VLS Assistant”) will work in a remote capacity and actively process sensitive and confidential case related assignments received from the Firm’s brick and mortar offices. This is a fast paced and metric-driven environment where accuracy matters and results are measured. Extensive training is provided along with full benefits, including computer equipment.

All employees working 30+ hours per week are eligible for Medical, Dental, Vision, 401K, PTO, Disability & Life Insurance.

This fully remote role will be staffed in VLS’ “New Matter Intake” (“NMI”) service line and will work daytime hours. The following shifts are available but can be filled from any US location and will include a mandatory 1-hour lunch. This is a full-time, 40 hour per week role.

Monday-Friday, 8am to 5pm (local time zone)

Responsibilities

• Polished and professional office communication – you are a visible representative of the VLS Department and must present (both verbally and in writing) in a polished and professional manner at all times.
• Prepare and input information into New Matter Intake system.
  Follow up on missing information needed to open New Matters.
• Prepare Weekly Reports for any pending matters.
• Track deadlines.

Department Overview

The Virtual Legal Support Team handles a wide array of legal support functions across our three service lines: Direct Support, Document Processing and New Matter Intake. Some of the tasks this department performs are as follows: review and data entry for new matters, organize and name incoming documents in the firm’s Document Management System (iManage), prepare confidential and sensitive legal documents across all 50 states using templates and forms within the Microsoft Suite programs, Kofax Power PDF, and other firm software to convert documents, replace text, run document comparisons, mark and run tables of content and authorities, mail merges, create fillable forms, and edit presentations.

Qualifications

• REQUIRED: Minimum 1 year of relevant experience working in a law firm setting.
• Strength in MSFT Teams preferred; previous remote work experience preferred.
• iManage, Chrome River and Kofax experience preferred.
• Advanced skillset using Microsoft Suite Programs (e.g., Word, Excel and PowerPoint).

Salary: $45,000.00 annually or $21.63 per hour.

For consideration, please submit a cover letter and resume.

Gordon Rees Scully Mansukhani is an equal opportunity employer.

No recruiter emails or telephone calls.

Disclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm’s behalf or represent a relationship with the firm. Agencies must sign GRSM’s fee agreement. The firm’s search agreements are specific to individuals and groups who will be considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered as an applicant. For consideration, please send a detailed blind profile of your candidate to: recruiting@grsm.com.